We live in a world of constant change, organisations must modify its products and services in order to compete. Organisations use projects to implement innovations. The equation of change is as follows:
More change = more innovation = more projects
Have you been in meetings where managers said things like these:
- We are currently working in development phase but we don’t know how much money this project will cost
- The market has not received this product as how we expected
- We will go “live” 6 months behind schedule
- This functionality is not what I was asking for
- The project is over budget
- Do you know our business objective?
If you have been in this kind of talks, good project management is the solution to your problems.
- Each project has a beginning and an end
- It produces a unique product or service
Projects are different from daily operations as this doesn’t have an end date (depending on the business model) and produces similar products. Think of daily operations as a restaurant.
The challenge of every project is to make it work and be successful within the Triple Constraint being quality (scope), cost (resources) and schedule (time).
- Something quickly and to high quality, it will be expensive.
- Something quickly and cheap, it will not be of high quality.
- Something cheap and to high quality, it will take a long time
Scope/Quality: the scope of a project clearly expresses the desired final result of a project.
Resources/Cost: when talking about the cost of a project, we are talking about what needs to be applied or assigned to the project in terms of money and effort in order to make things happen.
Time/Schedule: the amount of time required to complete each and every component of a project.
Tip: “When it comes to pushing out the date or being flexible about the scope, prefer the latter. When you are pushing the date this is like saying you need more money.”
Project life cycle: